Latchwork CadenceExpired COIs discovered during a claim
The worst time to learn a subcontractor's coverage lapsed is after the incident. Manual tracking makes this inevitable at scale.
Use case
Certificates of insurance that are never expired.
If a vendor's COI lapses and something goes wrong, the liability lands on you. Cadence tracks every certificate, chases the renewals, and keeps the proof attached.
The problem
Chasing vendors by hand
Someone spends days each month emailing vendors for updated certificates, then filing PDFs into folders nobody can find later.
No proof of diligence
When the auditor or insurer asks how you verify coverage, a shared drive full of PDFs isn't a process.
How Cadence handles it
One item per certificate, with the PDF attached
Store the current COI on the item itself. Version history keeps every prior certificate — nothing is overwritten or lost.
Reminders ahead of every expiration
Cadence emails the responsible owner before coverage lapses, on a repeating schedule until the new certificate is uploaded and approved.
An audit trail that proves diligence
Every reminder sent, document uploaded, and approval recorded is logged with timestamps. Export it when the auditor calls.
Keep every certificate current — automatically.
Track every renewal, approval, and signature in one place. Free 14-day trial, no credit card required.
Start free trial